Terms and Conditions – The Beehive

The Bee Hive

Cookridge Primary School

Tinshill Drive, Leeds, LS16 7DH

Beehive Manager: Rebecca Lofthouse

Headteacher: Mrs L Hunter

Tel. 0113 3862503 

Email: info@cookridge.leeds.sch.uk

Updated Oct 2021

Dear Parent/Carer,

Welcome to ‘The Bee Hive’  We hope that this letter forms the start of a happy and constructive partnership between you and ourselves. We are looking to maintain a good quality before and after school club to meet the needs of our families.

We want all families who use the club to feel happy, informed and reassured about arrangements that we put in place to look after your children, both before and after school.

This pack has been put together to include all the necessary information that you may need to understand who we are and how we operate and that will allow us to specifically care for your children. Please read it carefully.

It contains information about our procedures, some statutory information that we have to pass on to you and some that we want to share with you so you can see how we operate. It contains information about who to contact in the event of a problem and how to do it. There is also some forms (towards the end of this webpage) for you to complete and submitted before your child can access the club. Information must be returned quickly in order that we can complete the necessary administration in time for your planned start date.  If you have any problems with these forms, please contact Mrs Lucas in the school office who will be happy to assist you.

We hope that your child will enjoy being in the club. If you require any more information or have any questions then please do not hesitate to contact us.  

Yours sincerely,

Mrs L Hunter

Head teacher

Committee and Staff List

‘The Beehive is run by Cookridge Primary School.

It will be inspected by Ofsted as part of the school inspection.

We will ensure that high quality provision is offered to our children, both before, during and after school.

The members of the Governing Body with specific responsibility for the Extended Services are:

Lynne Hunter (Head teacher)        

Sian Shenton (Chair of Governors)

Scott Hoath (Vice Chair)

The staff working at the club are:                          

In the event of a query please email: info@cookridge.leeds.sch.uk.  Staff can be contacted via the school office on (0113) 3862500 or during school office hours.

Information about ‘The Bee Hive’

Mission Statement

This document is a statement of the aims and objectives of the before and after school club based at Cookridge Primary School.  

Our assurances:

The club provides the best possible service.

The club works with parents to develop a service which meets the needs of our families.  

The club is staffed by appropriately qualified people.

The club works within legal frameworks to fulfil statutory duties.

Parents’ will be notified of any incidents or accidents.

Any complaints will be taken seriously and thoroughly investigated.

The club operates under policies and procedures agreed by Cookridge Primary School Governors, available to view on the website. http://www.cookridgeprimaryschool.org.uk/parents/policies.php

Aims

• We aim to ensure that, through play, children learn to be confident and independent.
• We aim to provide a play setting that is appropriate to the age range of the children and to the different cultures in our school.
• We aim to encourage children to develop an understanding of healthy eating and to make good choices from a range of options.
• We encourage involvement from children, parents and staff.
• We encourage anti-discriminatory behaviour, promoting consideration and respect at all times.

Activities

We aim to provide a relaxing atmosphere for your children to play and learn in the hours before and after the school day. We will provide activities such as arts and crafts, activities, games, TV and video as well as allowing for quiet activities such as reading and homework. We will have equipment and activities that cater for all age ranges in the club and that allow equal access for all.

Catering

We will provide a breakfast consisting of cereal, toast, fruit and a choice of cold drinks, and at tea time we will provide a snack. Both meals will have a variety of choices that cater for all needs. If there are special dietary requirements we will be happy to work with you to accommodate them.

Security

In providing the relaxed atmosphere for your children to play, we have to ensure that we are confident that they are also in a safe environment and are coming and going in a safe way. We do this by ensuring that, together with parents/carers, we have a joint understanding and agreement of the procedures for signing your child in and picking them up. It is important that club staff are kept informed of changes to the child’s circumstances and who is authorised to pick them up.

Health and Safety

We work with parents and carers to ensure that the club is safe and also a healthy place to be. All equipment will be checked and cleaned on a regular basis to ensure it is fit for use. We expect all our children to come to club in good health so that the risk of passing illness to staff or other children is minimised.

Safeguarding

Staff will be rigorous in their registration of pupils at the beginning of sessions and in ensuring pupils are escorted to their classrooms following breakfast club. We will also ensure that pupils are collected from classrooms at 3pm and depart safely at the end of the after school session.  Parents/carers need to ensure they sign their child out of Bee Hive when they are going home. If at any time a pupil cannot be accounted for, staff will follow the school’s safeguarding policy. It is essential that parents help us in our pupil safeguarding by notifying the school office if their child will not be attending any pre-booked sessions at the club.

Fire or Evacuation

It is important that in the event of a fire or evacuation a clear procedure is identified, agreed and followed. Staff and children will exit the building via the nearest available exit, congregate and staff will register the group on the field. It is vital, therefore, that parents taking their children from the setting notify staff and follow signing out procedures so that an accurate register is maintained throughout the session.

Medicines

Staff will operate under the guidance of the schools Medicines policy. This policy clearly sets out the procedures for having medicine administered to your child, and the correct consent form must be completed on each occasion that you require medicines to be issued. Please note, non-prescription medications such as Calpol cannot be administered by school or club staff.

If your child has short or long term medical needs, please arrange to speak to Mrs Hoyle (SENCo) as a matter of urgency so that appropriate provision can be assured.

Child Protection

Staff will operate under the guidance of the schools Child Protection policy. This policy clearly sets out the procedures for reporting and managing disclosures which any child may choose to tell an adult at any time. Club staff will follow procedures and notify designated child protection staff should any such concern should arise.

Designated Child Protection Officers in school are:

Mrs Susan Brosnan     Mrs Lynne Hunter          

Mr Kershaw      Mr Ben Kerr                  

If a matter did arise during before and after school club, designated staff will make every effort to contact parents within the same day.

Complaints

We hope any concerns can be sorted out informally with the Club Assistant or Head Teacher. Should you have cause for complaint about the Club there is a formal complaints procedure to follow – a copy of which will be made available by the school office or can be found on the school website policy page.

Parents must ensure that contact details are always up to date so that parents can be contacted in the event of any emergency.

The Bee Hive’: Terms and Conditions

Before we can accept your booking, you must read and agree to the following terms and conditions of the club:

• The club will operate during term time only.
• Before bookings are made you must register your child, even if you only intend to use the club occasionally or a one-off session. Registration is free, and forms are available at the school office or by email.
• Routine bookings must be made by email to info@cookridge.leeds.sch.uk. Pre-booked places will be allocated as a priority but if we have spaces available, flexible or emergency bookings may be accommodated if a place is available.
• Sessions will be charged via Parentpay for your usage at the end of the calendar month. Payment should be made within 7 days. If the fees have not been received within a 14 day period, we reserve the right not to admit the child/children concerned until the fees have been received in full.
• Children who are ill should not attend the club and in the event of sickness or diarrhoea must be off for 24 hours after the sickness or diarrhoea has finished. No refunds can be given for non-attendance of pre-booked places eg: illness, another family member is able to pick up at end of school.
• You must inform us, preferably by email, if anybody else other than those listed on the registration sheet will be collecting your child.
• Please do not arrive late to collect your child. Children can become distressed if they think they have been forgotten. If lateness is unavoidable then please telephone us so that we can reassure your child.
• Parents who are late collecting their child (after 5.45pm) will incur a charge of 50p per child for every additional minute. In line with Leeds guidelines, except in exceptional circumstances staff will notify Leeds Social Work Services if children are not collected by 6.00pm.
• If you wish to stop using ‘The Bee Hive’ then you must give ‘4 Weeks’ notice in writing or you will be charged for the place.
• Anyone picking a child up will be expected to sign them out of the club when they leave and record the time of signing. All children must be collected at the end of their time at the after school club.
• Staff will administer medicine such as those provided for asthma, diabetes etc. Staff will not administer non-prescription drugs and no children should be in possession of them.
• Parents should park on the road and use the small playground entrance into school when collecting their child / children from the club. Please do not use any other entrance into school.
• Parents must inform the Club of any change of address or contact phone numbers.
• If your child has been booked in for the full session and you collect your child early, no refund or reduction will be made, you will be invoiced for the full session.
• If you book your child in for a Part/Half session and you are over 5 minutes late collecting them, you will be charged for a full session.

Other Information

• The Club will adhere to Cookridge Primary School policies and procedures and any legislation in place such as: Disability Discriminations Act, Race Relations Act, Sex Discrimination Act, Children’s Act, Data Protection Act and Keeping children safe in education. These policies will be kept in the school office and can be viewed at any time.
• The Club operates consistent with Cookridge Primary School Positive Behaviour policy, and the same rewards and sanctions will be used. Behavioural concerns will be discussed with parents and if the problem cannot be resolved then the child may be asked to leave the Club.

Breakfast Club:

• Breakfast Club is from 7.30am – 8.40am.
• Breakfast will consist of cereal/porridge, toast, Crumpets, Tea cakes (with a selection of spreads), fresh fruit and drinks.
• We will endeavour to cater for all special dietary requirements – please consult with the club assistants.
• All children will be taken to their classrooms at 8.45am.

After school:

• After School is from 3.20pm – 5.45pm.
• We will provide a snack with drinks.
• There will be activities at the After School Club such as art, craft, board games, ICT, play and (weather permitting) outdoor activities. We will also provide an area for reading and homework.
• Children will be escorted from their classrooms and taken to the club by a member of staff. Pupils will be collected from after school clubs, where applicable.

All children will be registered by the Club leaders upon their arrival at the club.

The Bee Hive’ Club fees and payment arrangements.

The payment fees will be as follows:

Club bookings

The maximum number of pupils permitted at the club under the direction of 4 members of staff is 52 pupils (1:13 ratio).  

From time to time, if sessions are available, it may be possible to rearrange some sessions within your intended usage pattern (e.g. it may be possible to swap a pre-booked Monday session for a Thursday). Please email info@cookridge.leeds.sch.uk to check availability and register your enquiry.

Places will be allocated on a first-come, first-served basis and so please return your usage form promptly.

Club cancellations

Due to staffing commitments, no refund will be given if a child fails to attend a pre-booked session. 4 weeks notice is required for cancellation of pre-booked sessions.

Payment

Payment can only be made through ParentPay please contact the school office if you require a login.

Payment via childcare voucher schemes

Parent wishing to make payment through childcare voucher schemes e.g. Fidelity should quote the following Leeds City Council details for payments to be made.

Natwest Bank

Account Name – Leeds City Council

Branch – Leeds Park Row

Sort Code – 57-12-72

Account number – 00000000

Please quote 10/210 with The Bee Hive Club and the name of your child in any narrative.

In an effort to find out how many people will need before and after school childcare for September 2024, please fill in the form below:

Table of costs: